One intelligent platform for the entire employee lifecycle.
We designed and built Ticktil, an intelligent HRMS connecting 12+ automated workflows across onboarding, attendance, leave, statutory payroll, documents, performance, and exit management into one unified platform — with AI built directly into everyday operations.
Why conventional HR workflows struggle with modern HR complexity
Most growing organizations run HR across a patchwork of disconnected tools — spreadsheets for payroll, emails for leave, paper forms for onboarding, and manual calculations for statutory compliance. This fragmentation creates real operational friction.
Scattered employee records
Employee data lives across multiple spreadsheets, drives, and email threads — making simple lookups slow and unreliable.
Manual payroll & statutory calculations
EPFO, ESIC, Professional Tax, and dual-regime TDS require precise formulas that change by state and income bracket — error-prone when done by hand.
Time-consuming attendance tracking
Without automated clock-in/out and shift management, HR teams spend hours reconciling attendance data and handling regularization requests.
No self-service for employees
Every leave request, document download, or payslip query requires HR intervention — creating bottlenecks and repetitive work for the HR team.
No structured exit process
Full & Final settlements, gratuity calculations, and relieving letters are managed ad-hoc — leading to delays and compliance gaps.
Limited visibility & audit trails
Without centralized data, leadership has no real-time view of workforce metrics, and compliance audits become painful exercises.
From fragmented HR to one workforce platform
Instead of patching individual problems, we built a single system where every HR operation — from onboarding to exit — shares the same employee data and feeds into connected workflows.
Product thinking, not module assembly
We didn't build isolated HR modules and connect them later. Every capability was designed as part of a unified data model where employee records, attendance, leave, payroll, and documents are inherently linked.
Centralized employee data
One employee record powers every system — attendance pulls from the same profile that payroll calculates against and documents reference.
Automation over manual intervention
Statutory calculations, attendance closure, leave accruals, payslip generation — automated by default so HR teams focus on people, not paperwork.
AI where it adds real value
Not AI for show — the copilot answers actual employee questions using real data, and the resume screener provides semantic candidate matching.
12 connected capabilities in one system
Every module shares the same employee data layer, tenant isolation, and approval workflows — so changes in one area automatically reflect across the platform.
Employee Management
Complete employee profiles with KYC details, department/designation mapping, reporting hierarchy, and organizational tree visualization.
Employee Self-Service
Employees clock in/out, apply for leave, download payslips, update personal details, and query the AI copilot — without involving HR.
Attendance & Shift Management
Real-time clock-in/out with configurable shifts, auto-close sweeper for incomplete records, and one-click regularization workflows.
Leave Management
Configurable leave types with automatic accrual, sandwich leave detection, team clash alerts, multi-level approval chains, and balance tracking.
Payroll & Statutory Compliance
Automated CTC breakdown, EPFO/ESIC/PT deductions, dual-regime TDS calculation, batch payroll runs, and individual payslip generation.
Recruitment & ATS
Job postings, candidate pipeline management, AI-powered resume screening with semantic fit scoring, and one-click hire-to-onboard conversion.
Performance Management
Structured review cycles, self-assessments, manager evaluations, competency frameworks, and performance history tracking.
Document Generation
Server-side PDF generation for payslips, relieving certificates, and F&F settlement sheets — with controlled templates and secure employee self-service access.
Workflows & Approvals
Multi-level approval chains for leave requests, attendance regularizations, and exit clearances — with role-aware routing.
Reports & Analytics
Dashboard with real-time workforce metrics, headcount trends, attendance summaries, payroll reports, and department-level analytics.
AI Copilot & Voice
Conversational AI that answers employee questions using real platform data — leave balances, payslip details, policy queries — with voice input/output.
Role-Based Access Control
Five-tier role matrix (Super Admin, HR Admin, Manager, Recruiter, Employee) with tenant-scoped data isolation and subscription enforcement.
Visual walkthrough of the application
A closer look at how Ticktil operates in practice — designed with high-density enterprise ergonomics, unified employee context, and real-time operational feedback. (Illustrative UI — representative platform screens with synthetic demo data)
HR Operations Dashboard
Executive view tracking active workforce attendance, pending approval queues, department distribution, and monthly payroll health.
Unified Employee Profile & KYC
Centralized employee record containing statutory KYC compliance, reporting trees, leave entitlements, and historical lifecycle events.
Smart Attendance & Regularization
Automated clock-in/out tracking with shift rule enforcement, midnight orphan sweeper, and 1-click supervisor regularization.
Statutory Payroll & Tax Engine
Automated CTC breakdown, dual-regime income tax comparison, statutory capping, and instant server-side PDF payslip batch generation.
You have 5.5 Sick Leaves remaining for FY 2026-27. As per Section 4.2 of Company Leave Policy, medical certificates are required only for sick leave exceeding 2 consecutive working days.
📄 Source: Company_Leave_Policy_v3.pdf · Sec 4.2Grounded AI Copilot with Policy RAG
Grounded conversational assistant querying tenant-scoped data via DataScopeService, citing company policy references without manual HR tickets.
Reports, Analytics & Statutory Audit Trail
Automated PF/ECR compliance reports for statutory filings, department salary allocations, and end-to-end audit tracking across all administrative actions.
Beyond the feature checklist
These aren't generic HRMS features — they're specific engineering decisions that define how the platform actually works and why it produces better outcomes.
Grounded AI Copilot
Employees routinely ask HR simple questions — "How many leaves do I have?", "What was my last payslip?" — creating repetitive workload.
The copilot uses grounded tool-calling to query real employee data — not generate answers from general model weights. A strict DataScopeService ensures every query is locked to the authenticated user's own records.
Employees get instant, context-aware answers via text or voice — without HR involvement and with employee-level data scoping enforced at the service layer.
Statutory Payroll Engine
Indian payroll combines statutory contribution rules, eligibility thresholds, state-specific Professional Tax slabs, and dual Old vs New tax regime TDS that must be maintained as regulations evolve.
The engine automates Indian statutory calculations for CTC breakdown, statutory contributions, and dual Old vs New tax regime comparison — including Section 87A rebate and surcharge thresholds.
Payroll calculations are automated and processed in minutes, significantly reducing spreadsheet-based manual errors.
Bulk Spreadsheet Onboarding
Onboarding 50 or 200 employees one at a time through a form is impractical — especially during rapid hiring phases.
Upload an Excel or CSV file. The system normalizes column names, validates Indian KYC fields (PAN, Aadhaar, IFSC), checks subscription seat availability, and imports valid records in batch.
Bulk onboarding with per-row validation — invalid records are flagged with specific errors while valid rows proceed.
Secure Document Generation
Payslips, relieving letters, and F&F settlements are often created manually in Word — inconsistent, slow, and prone to formatting discrepancies.
Server-side PDF generation using Prawn with structured templates, attendance summaries, earnings/deductions tables, and standardized layouts. F&F sheets include Payment of Gratuity Act 1972 calculations.
Consistent, structured documents generated on demand with controlled templates — employees download their own payslips directly from the self-service portal.
Automated Attendance Closure
Employees forget to clock out. This creates orphan attendance records that HR has to investigate and manually resolve — often days later.
A midnight sweeper automatically evaluates incomplete attendance states and closes eligible records according to configured rules. Employees can then submit a one-click regularization request.
No orphan records accumulate. Attendance data stays clean for payroll processing without constant HR intervention.
Policy RAG
"What's the maternity leave policy?" — employees ask HR the same policy questions repeatedly because handbooks are buried in shared drives.
Company policy documents are embedded as 768-dimensional vectors and stored in PostgreSQL via pgvector. The AI copilot retrieves relevant sections with source references.
Employees get instant policy answers with source references — reducing repetitive HR queries and improving policy awareness.
The connected employee lifecycle
This is not a collection of isolated modules. Every stage feeds into the next — from the moment an employee joins to when they exit.
Operational impact
The platform replaces fragmented, manual HR processes with connected, automated workflows — delivering streamlined operational execution across the workforce.
Payroll processing from days of manual work to automated batch runs
Automated salary calculation, statutory deductions, and batch payslip generation replace multi-day spreadsheet reconciliation.
Statutory calculations handled directly by the payroll engine
EPFO, ESIC, Professional Tax, and TDS are processed directly by the payroll engine — reducing manual calculation errors.
Centralized employee information
One employee record — not ten spreadsheets. Profile, attendance, leave, payroll, documents, and performance all in one place.
Employee self-service shifts routine requests away from HR
Employees apply for leave, download payslips, check attendance, and query the AI copilot — without raising tickets or sending emails.
Reliable attendance data without manual cleanup
The automated sweeper and regularization workflow keep attendance records reliable and up to date — preventing orphan records from disrupting payroll.
Complete audit trail and traceability
Every approval, payroll run, document generation, and data change is logged — supporting compliance audits and historical queries.
Built for reliability, multi-tenancy, and scale
The platform is designed as a multi-tenant SaaS application with strict data isolation, background job processing, and secure document generation.
Next.js 16 Web Application
App Router · Server & Client Components · Tailwind CSS · Lucide Icons · Role-Based Navigation
Ruby on Rails 8 API Mode
Multi-Tenant Scoping · Pundit RBAC · DataScopeService · Statutory Payroll Engine · AI Tool Calling Controller
PostgreSQL + pgvector
Tenant-scoped relational schemas & 768-dim embeddings
Solid Queue (Rails 8)
High-throughput job dispatch, batch processing & sweepers
| Layer | Technology | Purpose |
|---|---|---|
| Frontend | Next.js 16 (App Router + Turbopack) | Server & Client Components, Responsive UI |
| Styling & Icons | Tailwind CSS + Lucide React | Design system, dark mode, glassmorphism |
| Backend | Ruby on Rails 8 (API Mode) | Multi-tenant business logic & security |
| Database | PostgreSQL | Relational storage, tenant-scoped queries |
| AI / LLM | Google Gemini 2.5 Flash | Conversational copilot, resume screening, JD generation |
| Vector Search | pgvector (PostgreSQL) | Semantic policy document retrieval (RAG) |
| Background Jobs | Solid Queue (Rails 8) | Async mailers, payroll batches, sweeper tasks |
| Document Engine | Prawn + Prawn-Table | Server-side PDF generation (payslips, letters) |
| Spreadsheet Engine | Roo (xlsx / xls / csv) | Bulk employee import with KYC validation |
| Authentication | JWT + BCrypt | Stateless auth with tenant-scoped claims |
| ActionMailer + Gmail SMTP | Transactional notifications, payslip delivery | |
| Cloud | AWS Elastic Beanstalk (Docker) | Containerized production deployment |
Frequently asked questions
How does the HRMS handle Indian statutory compliance for EPFO, ESIC, and Professional Tax? +
How does the Dual Tax Regime calculation work? +
How does the AI Copilot prevent data leakage between employees? +
What makes payroll processing significantly faster on this platform? +
Build a smarter HR operation
See how Ticktil streamlines statutory payroll, smart attendance, employee self-service, and grounded AI workflows across the entire employee lifecycle.